Compliance Calendar keeps you Compliant

Our compliance calendar makes your corporate compliance obligations are in your dashboard with key dates. Reminders and alerts are sent out before your legal obligations are due.

CorpCentre provides end-to-end coverage and support to help ensure you’re in good standing.

FREE Compliance Calendar when onboarded

Onboard your corporation Start Business Start Business

What is a Compliance Calendar?

A Compliance Calendar is a centralized schedule of your corporation's important legal and regulatory deadlines. It helps track annual returns, corporate filings, record-keeping requirements, and other key compliance obligations.

‍

With automated reminders and deadline tracking built into your CorpCentre dashboard, you'll always know what's coming next and can take action before deadlines are missed.

‍

Never miss another deadline. Stay organized, compliant, and in good standing year-round.‍

Compliance Calendar Onboard today

Why do I need a Compliance Calendar?

Missing corporate deadlines can lead to penalties, loss of good standing, administrative complications, and unnecessary stress. A Compliance Calendar helps you stay organized by tracking important obligations and providing timely reminders, so you can focus on running your business with confidence.

‍

A Compliance Calendar can help you:

‍

Avoid missed deadlines for annual returns and filings.
Reduce the risk of penalties andlate fees.
Maintain your corporation's good standings.
Track compliance obligations in one centralized place.
Eliminate the need to rely on memory or sticky notes.
Reduce last-minute scrambling and unnecessary stress.
Improve continuity and accountabilityn.
Focus on running your business.

Stay organized. Stay compliant. Stay ahead.

‍

Compliance Calendar Onboard today

CorpCentre Compliance Suite

CorpCentre's Compliance Suite is a complete, modern compliance system.

Digital Minute Book: Move your corporate records and minute book to a secure, legally compliant shareable cloud-based platform — with 24/7 access from anywhere.

Compliance Plan: covers all your annual returns and required minutes and unlimited corporation updates ensuring your company stays in good standing. Opt-out anytime.

Compliance Calendar: Never miss a corporate compliance deadline again. All due dates are in your dashboard and you receive reminders and alerts.

$249 / year when bundled

‍

Digital Minute
Book

cloud with arrows to show cloud computing

24/7 secure
cloud

e-signature document with lock and checkmark for digital minute book

Unlimited
Compliance
Updates

esign
audit trail

Compliance
Calendar
‍

Onboard your corporation

Corporation Compliance Plan

CorpCentre's compliance plan offers all these great features from its dashboard for your corporation's compliance and legal document filing obligation at an unbeatable price

UNLIMITED corporate changes and updates

UNLIMITED government filings and updates

Annual corporate returns and annual minutes

Compliance Calendar and Alerts

Onboard your corporation

Why use CorpCentre®?

CorpCentre is Canada’s leading legal document filings company and helps Canadian corporations prepare their corporate documentation and efficiently maintain their corporate records. Our annual Compliance Plan and Digital Minute Book with eSignatures are the best solutions out there for small business owners.

‍

Lawyer owned and operated, our platform allows you to effectively and easily maintain your corporate records by streamlining your corporate record preparation, saving you time and money. We were Canada’s first company to offer corporate compliance and maintenance on the Internet and remain the leader in helping corporations to comply with their corporate obligations.

Start Digital Minute Book

Corporate Compliance Plan

Keep your corporation compliant and ensure your corporation’s filings, updates and legally required documentation is done right with CorpCentre. Opt-out anytime.

$199 per year

Start compliance

FAQ

Frequently Asked Questions

This is some text inside of a div block.

As a general rule, only physical persons (i.e., individuals) are eligible to be directors of a corporation. Not all physical persons, though, can become directors. In fact, there are physical persons who are generally prohibited from becoming directors, namely:

persons under 18 years of age;
persons over 18 years of age who are under tutorship or guardianship or are otherwise incapacitated; and
in certain jurisdictions, undischarged bankrupts.

IIf a person elected as a director fails to meet the necessary eligibility requirements described above at any time during his/her mandate, his/her election may be considered null and he/she would no longer be deemed a director. On the other hand, past acts of this director cannot generally be annulled on the sole ground that he/she was disqualified as a director.

Unless the corporation's Articles of Incorporation provide otherwise, a director is not required to be a shareholder of the corporation. In addition, certain jurisdictions require a director to be a Canadian resident - see below.

Jurisdiction	Canadian Residency Requirement
Federal	At least 25% of the directors must be Canadian residents
Alberta	None
British Columbia	None
Manitoba	Majority of directors must be Canadian residents
New Brunswick	None
Newfoundland	Majority of directors must be Canadian residents
Nova Scotia	None
Ontario	None
Prince Edward Island	None
Quebec	None
Saskatchewan	Majority of directors must be Canadian residents and at least 1 director must be resident of Saskatchewan

This is some text inside of a div block.

A director must, in the performance of his/her duties, satisfy all the obligations imposed upon him/her by law as well as the corporation's Articles of Incorporation and By-Laws, and he/she must act within the limits of the powers conferred upon him/her.

Act With Prudence And Diligence

Legislation typically requires every director to exercise reasonable care and prudence, while taking into account the director's competence, experience and position in the corporation. This statutory duty does not require a director to be competent per se, but it obliges a director to do his/her best, given that person's competence and business sense. A director must also act with diligence in order to compensate for any weakness he/she might have by seeking the aid of qualified advisors.

Honesty And Loyalty

Legislation also often imposes a good faith requirement upon all directors by obliging them to act with honesty and loyalty and in the best interest of the corporation. Unless he/she is expressly authorized to do so by the corporation, a director cannot mingle the corporation's property (tangible or intangible) with his/her own, as well as use any of the corporation's property or information he/she obtains by reason of his/her duties for his/her own profit or that of a third party.

A director must also generally avoid placing him/herself in a conflict of interest position (i.e., his/her personal interest is in conflict with his/her obligation as director). Consequently, a director must notify the corporation of any interest he/she has in an enterprise or association that may place him/her in a conflict of interest. The nature and value of this interest must be declared and recorded in the minutes of the meeting of the board of directors.

A director must also generally inform the corporation of any contracts he/she entered into with said corporation or the acquisition of any rights in property under his/her administration. The nature and value of the rights he/she acquired must be declared and recorded in the minutes of the meeting of the board of directors and he/she must abstain from discussing and voting on the matter unless it concerns the remuneration or conditions of employment of the director.

Where the director fails to give information correctly and immediately of an acquisition or a contract, the corporation, or a member thereof, may sometimes apply to the court to annul the act or order the director to render an accounting and to remit the profit realized to the corporation.

Exceptional Liabilities

Legislation sometimes provides that money that is distributed by the corporation for the improper payment of a dividend or loan to a shareholder, the improper acquisition or payment of shares, or the improper repurchase or redemption of shares, can be recovered from its directors.

A director who is present at the meeting where the improper distribution of money was approved of may be deemed to have approved of any resolution or participated in any measure taken at that meeting, unless he/she demands at the meeting that his/her dissent be registered in the minutes or he/she notifies the secretary of the meeting in writing of his/her dissent before the adjournment of the meeting.

Dissolution Of Corporation

Legislation often holds directors of a corporation jointly and severally liable for the debts of the corporation existing at the time of dissolution, to every creditor who has not given his/her consent to the dissolution. A director can sometimes exonerate him/herself from liability by proving he/she had acted in good faith.

Improper Transfer Of Shares

If directors consent to the transfer of shares without the entire amount being paid and the person does not have the means to pay the shares in full, legislation generally holds that the directors are jointly and severally liable to the corporation's creditors.

A director can sometimes exonerate him/herself if within a certain prescribed period of becoming aware of the improper transfer, the director protests in the minutes of the meeting, and then publishes this protest in a newspaper published at the place in which the registered office is located.

Employees' Wages

Directors may be jointly and severally liable to its employees for wages due for services rendered to the corporation while they were directors.

Fraud

If the corporation commits fraud, any interested person (e.g., shareholder, creditor, supplier) may hold the directors who participated in the alleged act or derived personal profit from it liable for any damage suffered by the corporation.

Environmental Legislation

As a general rule, every director who orders, authorizes, advises or encourages the corporation to refuse or neglect to comply with an order not to emit, deposit, release or discharge a contaminant into the environment may contravene a provision of applicable legislation or its regulations, and may commit an offence and is liable to various fines and/or a prison term.

Tax Matters

As a general rule, if a corporation fails to either deduct, withhold, remit or pay the amounts required to the Receiver General pursuant to the Income Tax Act or to remit the GST as required by the Excise Tax Act, the directors of the corporation at that time are jointly and severally liable, together with the corporation, to pay the amount due as well as any interest or penalty charges. However, directors will typically only be held liable to pay these amounts in cases of liquidation, dissolution or bankruptcy of the corporation or following an unsatisfied execution against the corporation.

A director can sometimes exonerate him/herself from liability by proving he/she exercised the degree of care, diligence and skill to prevent the failure that a reasonably prudent person would have exercised in comparable circumstances.

This is some text inside of a div block.

Every year, the corporation must update the information provided in its initial filing by reporting an annual filing. The annual filing, which is mailed to the corporation, must be filed within the prescribed dates. The annual filing must be accompanied by the amount of the annual filing fee (amount varies depending on jurisdiction - see below). However, if the annual filing is not filed within the prescribed delay, a penalty fee may be incurred. If a corporation fails to file its annual filing, the government body or department can send a notice stating that if the corporation does not file the missing annual filing, the corporation may be struck off government records or even dissolved. As such, corporations should pay careful attention to filing deadlines. CorporationCentre.ca offers maintenance services which facilitate these annual filings (create link to maintenance).

The government fees will vary depending on the jurisdiction of your corporation. Below is a chart outlining the current annual government filing fees for each jurisdiction.

Jurisdiction	Current Annual Government Fees
Federal	$25
Alberta	$73
British Columbia	$45
Manitoba	$65
New Brunswick	$60
Newfoundland	$100
Nova Scotia	$119
Ontario	$22
Prince Edward Island	$30
Quebec	$89
Saskatchewan	$50

This is some text inside of a div block.

There are two types of shareholders' meetings: (a) the annual shareholders' meeting; and (b) the special meeting.

Annual Shareholders' Meetings

Legislation typically requires that a shareholders' meeting take place on an annual basis. The meeting is held at the time provided for in the corporation's Articles of Incorporation or By-Laws. In most cases, the corporation's By-Laws provide the directors with a great amount of latitude as to when the meeting is to be held.

The corporation's Articles of Incorporation or By-Laws usually stipulate where the meeting is to take place. If no place is specified, the meeting is held at the registered office of the corporation.

Unless there are provisions to the contrary in the Articles of Incorporation or By-Laws, notice of the time and place of the meeting must be given beforehand by registered or certified mail to each shareholder at his/her last known address. A shareholder can waive the notice requirement with respect to the holding of the shareholders' meeting by either signing a written waiver or attending the meeting.

During the annual shareholders' meeting, the shareholders perform the following tasks:

receive, study and approve the balance sheet and other financial statements submitted to them by the board of directors as well as the auditor's report;
ratify resolutions adopted by the directors during the year;
elect directors for the upcoming year;
in small corporations, ratify all acts done by directors and officers during the past year; and
appoint auditors. Shareholders of a private corporation may, in certain jurisdictions, decide by way of resolution not to appoint an auditor. This resolution, which remains valid until the next annual meeting, may require the consent of all shareholders including those who are not entitled to vote. The auditor, whose term of office expires at the next annual meeting, is generally a chartered accountant and is not a director or officer of the corporation. His/her remuneration is fixed by the shareholders, but this power is often delegated to the directors.

Special Meetings

Shareholders can also meet under exceptional circumstances. A special meeting can be called by the shareholders, directors or a judge.

meeting convened by shareholders
At any given time, the shareholders might wish to meet in order to discuss urgent problems and take all steps that are necessary. The secretary of the corporation must receive a written request signed by a minimum percentage of the holders of the subscribed shares of the corporation, describing the objects of the proposed meeting. The director must then convene a special meeting to discuss the matters mentioned in the written request.
meeting convened by directors
The notice of the meeting must state the business that is to be discussed and it must be sent to the shareholders in accordance with the corporation's By-Laws. If there are no specific provisions with respect to the notice requirement, the rules regarding the annual shareholders' meetings would generally apply.

meeting convened by a judge
When a compromise or arrangement is proposed between the corporation and its shareholders which affects the rights of shareholders, a judge sitting in the district where the corporation has its registered office, may, in certain circumstances, on application by the corporation or any shareholder, order a shareholders' meeting or a meeting of any class of shareholders in a manner as directed by the judge.

This is some text inside of a div block.

Below are the current government dissolution fees for Canadian jurisdictions:

Jurisdiction	Government Dissolution Fees
Federal	None
Alberta	$50
British Columbia	$22
Manitoba	$50
New Brunswick	$62
Newfoundland	$0
Ontario	$25
Prince Edward Island	$10
Quebec	$49
Saskatchewan	$30
Yukon	$30

Moreover, if you are incorporating a federal corporation, you must also remove your federal corporation from the provincial registry.

Province	Extra-provincial Dissolution Fee
Alberta	200
British Columbia	$30
Manitoba	$50
Newfoundland	$20
New Brunswick	$20
Ontario	$0
Prince Edward Island	N/A
Quebec	$0
Saskatchewan	$0
Yukon Territory	$30

is now

We've Rebranded. Welcome to CorpCentre
Now with a modernized name, look and platform.

Compliance Calendar keeps you Compliant

What is a Compliance Calendar?

Why do I need a Compliance Calendar?

CorpCentre Compliance Suite

$249 / year when bundled

Corporation Compliance Plan

Why use CorpCentre®?

Corporate Compliance Plan

Frequently Asked Questions

What is corporate compliance or maintenance?

When do I need to inform the government of corporate changes and updates?

What internal company records does a corporation need to keep?

What is a Corporation?

What is a Director?

How many Directors must a Corporation have?

Who is eligible to become a Director?

How Do People Become Directors?

How Are Vacancies on the Board of Directors Filled?

How are Directors Removed from the Board of Directors?

Can a Director Resign?

How does a Director Vote?

Are Directors Paid?

What power does a director have?

What are directors' duties and responsibilities?

What is an Officer?

How do People Become Officers?

How can Officers be Removed from their Position?

Do Officers get Paid?

What are the Powers of Officers?

What are the Duties and Responsibilities of Officers?

What does "organizing the corporation" mean?

What is an Organizational Meeting?

What are "By-laws" of the Corporation?

What are the Corporation's Registers?

What are annual returns and meetings?

What are the annual return government filing fees?

What are Shareholders' Meetings?

What is a Board of Directors Meeting?

What is change of the registered office of a corporation?

What is a share Issuance?

What is a share transfer?

What is a redemption of shares?

What are Articles of amendment?

What are Articles of Dissolution?

What do I have to do to stop operating my business/corporation?

What is the process to file Articles of Dissolution?

What are the Government Fees to Dissolve a Corporation?

What is the effect of dissolution on government tax accounts?

What do I do if the corporation has property left over?