Onboard your corporation to stay compliant

corporate compliance

Why Import your Corporation to CorpCentre's Platform?

Managing a corporation shouldn't mean chasing paperwork,searching through binders, or worrying about missed deadlines. Importing yourcorporation to the CorpCentre platform gives you a simpler, more organized wayto manage your corporate records and compliance moving forward.

Modernize your corporate records

Save time and reduce administrative burden

Keep your corporation organized

Stay ahead of compliance requirements

Onboard your corporation today

How to add a corporation to our platform?

Step 1:
Input corporation information

Step 2:
Import your corporate records

Using our guided onboarding forms, you input your corporation's current information, including: name, incorporation details (date of incorporation, number and jurisdiction), directors, shareholders, share structure and shareholdings, etc.
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Using our secure upload portal, upload the documents from your current minute book by section or tab. We'll organize them within your Digital Minute Book so your records are centralized and ready for digital management.

Step 3:
Activate your Compliance Bundle

Step 4:
Stay compliant moving forward

Your imported documents are securely retained on the CorpCentre platform. By subscribing to the Compliance Plan Bundle, you'll receive 24/7 access to your fully organized Digital Minute Book, providing a centralized, cloud-based home for your corporation's records.

Once subscribed, you will have Unlimited corporate updates, access to your Digital Minute Book, Annual minutes and resolutions, Annual return preparation and filing, compliance Calendar reminders so you never miss important deadlines.

Most corporations can complete this step in approximately 20–30 minutes,
if you have access to your corporate records or minute book.
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While it requires a small upfront investment of time, it's a one-time effort designed
to save you time and money in the future — while helping ensure
your corporation stays organized, accessible, and compliant moving forward.

Onboard your corporation today

Compliance Suite

Stay compliant and file annual returns with the government registry to maintain your legal good standing. Ensure all legal documents are done right.

‍$249 + filing fees

Start Compliance Suite

Unlimited Corporate Changes - ongoing

Unlimited preparation of internal documentation, minutes and resolutions to stay compliant with legal requirements:

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Electing/removing director
Appointing/changing officer
Change in ISC (individual with significant control)
Changing the registered office
Shareholder transactions
Issuing or transferring shares
Paying a corporate dividend

Catch-up Initial Organizational Compliance

If your corporation was never properly organized, or its records have fallen behind, the Compliance Suite brings everything current. We prepare and reconstitute the full corporate record from incorporation forward, including:

Initial organizational minutes and resolutions of the directors and shareholders
General by-laws
Election of directors and appointment of officers
Subscription and issuance of shares, and share certificates for every issuance
Share transfers, redemptions and cancellations
Directors register and officers register
Shareholders register, share register and share transfer register
Register of individuals with significant control (ISC)

Everything is prepared for e-signature and filed directly into your Digital Minute Book, so your corporation has a complete, organized and legally compliant record — not a box of loose paper or nothing at all.

Government update filings - ongoing

Unlimited government filings when changes occur to be compliant with legal requirements. These updates include changes to:

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Registered office address
Places of business
Directors or officers
Shareholders (in some provinces)
Individuals with significant control
DBAs business names

Only pay filing fees when submitting an update.

Annual Returns & Minutes - ongoing

Filing of annual corporate returns and preparation of “annual minutes” at an annual meeting where resolutions in lieu of meetings are signed by directors and shareholders where legally required decisions are made:

All Outstanding Annual Returns & Minutes

Behind on your annual filings? The Compliance Suite includes the preparation and filing of all outstanding annual corporate returns with the government registry, and the preparation of all missing annual minutes for every year the corporation has been in existence — not just the current year.

Each year's annual minutes record the decisions the law requires your corporation to make annually:

Re-election of directors
Re-appointment of officers
Approval of financial statements
Appointment of auditors, or waiver of the appointment of an auditor

We identify the gaps, prepare the documentation for each missing year, and file what is outstanding with the registry so your corporation is restored to good standing.

Government filing fees, and any late-filing penalties assessed by the registry, are payable in addition.

Digital Minute Book

CorpCentre's Digital Minute Book (also called Virtual Minute Book) is a secure cloud service that makes it easy to view your corporation's legal and corporate documents and information.

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Secure cloud service with 24/7 access
Fully legally compliant & replaces physical records
Shareable with documents downloadable as pdf files
Full audit trail confirming esignatures

Compliance Calendar with Reminders

Our plan includes a compliance calendar in your account where you can see upcoming compliance obligations and receive reminders & alerts at regular intervals to remind you to complete:

Annual Corporate Returns
Extra-Provincial Annual Returns
Annual Minutes

Start Compliance Suite

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FAQ

Frequently Asked Questions

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As a general rule, only physical persons (i.e., individuals) are eligible to be directors of a corporation. Not all physical persons, though, can become directors. In fact, there are physical persons who are generally prohibited from becoming directors, namely:

persons under 18 years of age;
persons over 18 years of age who are under tutorship or guardianship or are otherwise incapacitated; and
in certain jurisdictions, undischarged bankrupts.

IIf a person elected as a director fails to meet the necessary eligibility requirements described above at any time during his/her mandate, his/her election may be considered null and he/she would no longer be deemed a director. On the other hand, past acts of this director cannot generally be annulled on the sole ground that he/she was disqualified as a director.

Unless the corporation's Articles of Incorporation provide otherwise, a director is not required to be a shareholder of the corporation. In addition, certain jurisdictions require a director to be a Canadian resident - see below.

Jurisdiction	Canadian Residency Requirement
Federal	At least 25% of the directors must be Canadian residents
Alberta	None
British Columbia	None
Manitoba	Majority of directors must be Canadian residents
New Brunswick	None
Newfoundland	Majority of directors must be Canadian residents
Nova Scotia	None
Ontario	None
Prince Edward Island	None
Quebec	None
Saskatchewan	Majority of directors must be Canadian residents and at least 1 director must be resident of Saskatchewan

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A director must, in the performance of his/her duties, satisfy all the obligations imposed upon him/her by law as well as the corporation's Articles of Incorporation and By-Laws, and he/she must act within the limits of the powers conferred upon him/her.

Act With Prudence And Diligence

Legislation typically requires every director to exercise reasonable care and prudence, while taking into account the director's competence, experience and position in the corporation. This statutory duty does not require a director to be competent per se, but it obliges a director to do his/her best, given that person's competence and business sense. A director must also act with diligence in order to compensate for any weakness he/she might have by seeking the aid of qualified advisors.

Honesty And Loyalty

Legislation also often imposes a good faith requirement upon all directors by obliging them to act with honesty and loyalty and in the best interest of the corporation. Unless he/she is expressly authorized to do so by the corporation, a director cannot mingle the corporation's property (tangible or intangible) with his/her own, as well as use any of the corporation's property or information he/she obtains by reason of his/her duties for his/her own profit or that of a third party.

A director must also generally avoid placing him/herself in a conflict of interest position (i.e., his/her personal interest is in conflict with his/her obligation as director). Consequently, a director must notify the corporation of any interest he/she has in an enterprise or association that may place him/her in a conflict of interest. The nature and value of this interest must be declared and recorded in the minutes of the meeting of the board of directors.

A director must also generally inform the corporation of any contracts he/she entered into with said corporation or the acquisition of any rights in property under his/her administration. The nature and value of the rights he/she acquired must be declared and recorded in the minutes of the meeting of the board of directors and he/she must abstain from discussing and voting on the matter unless it concerns the remuneration or conditions of employment of the director.

Where the director fails to give information correctly and immediately of an acquisition or a contract, the corporation, or a member thereof, may sometimes apply to the court to annul the act or order the director to render an accounting and to remit the profit realized to the corporation.

Exceptional Liabilities

Legislation sometimes provides that money that is distributed by the corporation for the improper payment of a dividend or loan to a shareholder, the improper acquisition or payment of shares, or the improper repurchase or redemption of shares, can be recovered from its directors.

A director who is present at the meeting where the improper distribution of money was approved of may be deemed to have approved of any resolution or participated in any measure taken at that meeting, unless he/she demands at the meeting that his/her dissent be registered in the minutes or he/she notifies the secretary of the meeting in writing of his/her dissent before the adjournment of the meeting.

Dissolution Of Corporation

Legislation often holds directors of a corporation jointly and severally liable for the debts of the corporation existing at the time of dissolution, to every creditor who has not given his/her consent to the dissolution. A director can sometimes exonerate him/herself from liability by proving he/she had acted in good faith.

Improper Transfer Of Shares

If directors consent to the transfer of shares without the entire amount being paid and the person does not have the means to pay the shares in full, legislation generally holds that the directors are jointly and severally liable to the corporation's creditors.

A director can sometimes exonerate him/herself if within a certain prescribed period of becoming aware of the improper transfer, the director protests in the minutes of the meeting, and then publishes this protest in a newspaper published at the place in which the registered office is located.

Employees' Wages

Directors may be jointly and severally liable to its employees for wages due for services rendered to the corporation while they were directors.

Fraud

If the corporation commits fraud, any interested person (e.g., shareholder, creditor, supplier) may hold the directors who participated in the alleged act or derived personal profit from it liable for any damage suffered by the corporation.

Environmental Legislation

As a general rule, every director who orders, authorizes, advises or encourages the corporation to refuse or neglect to comply with an order not to emit, deposit, release or discharge a contaminant into the environment may contravene a provision of applicable legislation or its regulations, and may commit an offence and is liable to various fines and/or a prison term.

Tax Matters

As a general rule, if a corporation fails to either deduct, withhold, remit or pay the amounts required to the Receiver General pursuant to the Income Tax Act or to remit the GST as required by the Excise Tax Act, the directors of the corporation at that time are jointly and severally liable, together with the corporation, to pay the amount due as well as any interest or penalty charges. However, directors will typically only be held liable to pay these amounts in cases of liquidation, dissolution or bankruptcy of the corporation or following an unsatisfied execution against the corporation.

A director can sometimes exonerate him/herself from liability by proving he/she exercised the degree of care, diligence and skill to prevent the failure that a reasonably prudent person would have exercised in comparable circumstances.

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Every year, the corporation must update the information provided in its initial filing by reporting an annual filing. The annual filing, which is mailed to the corporation, must be filed within the prescribed dates. The annual filing must be accompanied by the amount of the annual filing fee (amount varies depending on jurisdiction - see below). However, if the annual filing is not filed within the prescribed delay, a penalty fee may be incurred. If a corporation fails to file its annual filing, the government body or department can send a notice stating that if the corporation does not file the missing annual filing, the corporation may be struck off government records or even dissolved. As such, corporations should pay careful attention to filing deadlines. CorporationCentre.ca offers maintenance services which facilitate these annual filings (create link to maintenance).

The government fees will vary depending on the jurisdiction of your corporation. Below is a chart outlining the current annual government filing fees for each jurisdiction.

Jurisdiction	Current Annual Government Fees
Federal	$25
Alberta	$73
British Columbia	$45
Manitoba	$65
New Brunswick	$60
Newfoundland	$100
Nova Scotia	$119
Ontario	$22
Prince Edward Island	$30
Quebec	$89
Saskatchewan	$50

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There are two types of shareholders' meetings: (a) the annual shareholders' meeting; and (b) the special meeting.

Annual Shareholders' Meetings

Legislation typically requires that a shareholders' meeting take place on an annual basis. The meeting is held at the time provided for in the corporation's Articles of Incorporation or By-Laws. In most cases, the corporation's By-Laws provide the directors with a great amount of latitude as to when the meeting is to be held.

The corporation's Articles of Incorporation or By-Laws usually stipulate where the meeting is to take place. If no place is specified, the meeting is held at the registered office of the corporation.

Unless there are provisions to the contrary in the Articles of Incorporation or By-Laws, notice of the time and place of the meeting must be given beforehand by registered or certified mail to each shareholder at his/her last known address. A shareholder can waive the notice requirement with respect to the holding of the shareholders' meeting by either signing a written waiver or attending the meeting.

During the annual shareholders' meeting, the shareholders perform the following tasks:

receive, study and approve the balance sheet and other financial statements submitted to them by the board of directors as well as the auditor's report;
ratify resolutions adopted by the directors during the year;
elect directors for the upcoming year;
in small corporations, ratify all acts done by directors and officers during the past year; and
appoint auditors. Shareholders of a private corporation may, in certain jurisdictions, decide by way of resolution not to appoint an auditor. This resolution, which remains valid until the next annual meeting, may require the consent of all shareholders including those who are not entitled to vote. The auditor, whose term of office expires at the next annual meeting, is generally a chartered accountant and is not a director or officer of the corporation. His/her remuneration is fixed by the shareholders, but this power is often delegated to the directors.

Special Meetings

Shareholders can also meet under exceptional circumstances. A special meeting can be called by the shareholders, directors or a judge.

meeting convened by shareholders
At any given time, the shareholders might wish to meet in order to discuss urgent problems and take all steps that are necessary. The secretary of the corporation must receive a written request signed by a minimum percentage of the holders of the subscribed shares of the corporation, describing the objects of the proposed meeting. The director must then convene a special meeting to discuss the matters mentioned in the written request.
meeting convened by directors
The notice of the meeting must state the business that is to be discussed and it must be sent to the shareholders in accordance with the corporation's By-Laws. If there are no specific provisions with respect to the notice requirement, the rules regarding the annual shareholders' meetings would generally apply.

meeting convened by a judge
When a compromise or arrangement is proposed between the corporation and its shareholders which affects the rights of shareholders, a judge sitting in the district where the corporation has its registered office, may, in certain circumstances, on application by the corporation or any shareholder, order a shareholders' meeting or a meeting of any class of shareholders in a manner as directed by the judge.

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Below are the current government dissolution fees for Canadian jurisdictions:

Jurisdiction	Government Dissolution Fees
Federal	None
Alberta	$50
British Columbia	$22
Manitoba	$50
New Brunswick	$62
Newfoundland	$0
Ontario	$25
Prince Edward Island	$10
Quebec	$49
Saskatchewan	$30
Yukon	$30

Moreover, if you are incorporating a federal corporation, you must also remove your federal corporation from the provincial registry.

Province	Extra-provincial Dissolution Fee
Alberta	200
British Columbia	$30
Manitoba	$50
Newfoundland	$20
New Brunswick	$20
Ontario	$0
Prince Edward Island	N/A
Quebec	$0
Saskatchewan	$0
Yukon Territory	$30

Onboard your corporation to stay compliant

Why Import your Corporation to CorpCentre's Platform?

How to add a corporation to our platform?

Compliance Suite

Unlimited Corporate Changes - ongoing

Catch-up Initial Organizational Compliance

Government update filings - ongoing

Annual Returns & Minutes - ongoing

All Outstanding Annual Returns & Minutes

Digital Minute Book

Compliance Calendar with Reminders

CorpCentre at a glace

Businesseshelped

AdvancedTechnology

Only National provider

Lawyer owned and operated

Leading the industry

Frequently Asked Questions

What is corporate compliance or maintenance?

When do I need to inform the government of corporate changes and updates?

What internal company records does a corporation need to keep?

What is a Corporation?

What is a Director?

How many Directors must a Corporation have?

Who is eligible to become a Director?

How Do People Become Directors?

How Are Vacancies on the Board of Directors Filled?

How are Directors Removed from the Board of Directors?

Can a Director Resign?

How does a Director Vote?

Are Directors Paid?

What power does a director have?

What are directors' duties and responsibilities?

What is an Officer?

How do People Become Officers?

How can Officers be Removed from their Position?

Do Officers get Paid?

What are the Powers of Officers?

What are the Duties and Responsibilities of Officers?

What does "organizing the corporation" mean?

What is an Organizational Meeting?

What are "By-laws" of the Corporation?

What are the Corporation's Registers?

What are annual returns and meetings?

What are the annual return government filing fees?

What are Shareholders' Meetings?

What is a Board of Directors Meeting?

What is change of the registered office of a corporation?

What is a share Issuance?

What is a share transfer?

What is a redemption of shares?

What are Articles of amendment?

What are Articles of Dissolution?

What do I have to do to stop operating my business/corporation?

What is the process to file Articles of Dissolution?

What are the Government Fees to Dissolve a Corporation?

What is the effect of dissolution on government tax accounts?

What do I do if the corporation has property left over?

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